Common Errors

It’s easy to feel anxious when the numbers don’t seem to add up. Many treasurers and committee members take on the role out of goodwill, only to discover missing receipts, unreconciled bank accounts or reports that simply don’t make sense. You are not alone — most small clubs experience this at some stage.

The important thing is to pause, breathe and seek the right help early. Under Queensland law, every incorporated association must keep proper books and submit accurate annual financial statements to members and the Office of Fair Trading. These requirements protect your committee and your reputation, not just the paperwork.

When records become difficult to follow, it’s often because responsibilities have changed hands or systems weren’t set up correctly from the start. It doesn’t mean anyone has done something wrong. What matters now is putting simple, transparent processes in place so your committee can feel confident again.

As auditors, we can’t prepare or lodge your books for you — independence rules under APES 110 prohibit that — but we can guide you to qualified not-for-profit bookkeepers who specialise in community organisations, including BAS Solutions and Kindy Accounts. They can help rebuild clear records ready for your next review.

Once your accounts are organised, our fixed-fee, two-week review service provides assurance that your financial statements meet legislative standards. Most importantly, it restores peace of mind for your volunteers and committee.

Take the first step: download our free Simple Cashbook Tool and Treasurer’s Toolkit.